June 22, 2015 Summary

MARION CITY COUNCIL MEETING

 

 

City Hall – Council Chambers on June 22, 2015, 7:30 PM

 

ROLL CALL – 7 members answered – Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mr. Smith, Mr. Daniels, Mr. Crider, Mrs. Gustin; Mr. Ratliff moved to excuse Councilpersons Blevins, Osborn and Edwards, Mr. Cumston 2nd. Roll Call: Ayes all, motion carried.

 

PRAYER LED BY PASTOR JACKIE PETERSON OF LOGOS MINISTRIES

 

PLEDGE OF ALLEGIANCE

 

Summary of Proceedings from June 8, 2015. Mr. Cumston moved, Mr. Smith 2nd. Roll Call: Ayes all, motion carried, Summary of Proceedings is accepted.

 

Mr. Cumston moved to add Ordinances 2015-53, 2015-58, 2015-59, and 2015-60, Mr. Ratliff 2nd, Mr. Crider 3rd.  Mr. Cumston moved to waive rule 56 on Ordinances 2015-58, 2015-59 and 2015-60, Mr. Smith 2nd. Roll call: Ayes all, motion carried. Rule 56 has been waived for all 3 ordinances.

 

NEW BUSINESS:

 

Item 1.          MPD Major Jon Schaffer: to speak on the Edward Byrne Memorial Justice Assistance Program Grant (JAG).

Chief Collins spoke on the issue: It’s that time of year; we have applied for the Byrne JAG Grant. This grant helps us purchase equipment, like laptops. The last was body worn video. We always partner with the Sherriff’s office The total of this grant is 10,526.00 this year. The Police Dept with the assistance with the Auditor’s office would administer the grant. Memo of understanding - 65% to the PD and 35% to the SO. Part of our requirements for this grant is a public meeting in front of City Council, and explains what we are doing with the money. Our two interview rooms need an upgrade where we interview suspects in major and minor crimes. The camera system down there right now is deplorable. We are trying to upgrade the cameras down there, and upgrade the software for the body worn cameras so that these two things merge together. The 2 interview rooms with camera and upgrade the software. One of the big problems that we have is an officer that comes in @ 3:00 in the morning, and interviews somebody in the interview rooms, nobody sees them down there. It puts us at a great risk, this would allow us to see the interview room via internet access and make sure that the guys are safe down there. The SO is planning to add 3 I-pads tablets, 5 cases with charges and an additional charger, more quickly take reports, and also add GPS tracking. This is a grant without a match. It’s money from the government for equipment in years past.

There were no questions from Council. Chief Collins thanked everyone.

 

RESOLUTION  2015-13:

RESOLUTION CONFIRMING THE APPOINTMENT, BY THE MAYOR, OF AN INDIVIDUAL AS A MEMBER OF THE AIRPORT COMMISSION

Mayor Schertzer spoke: We do have John Cummins this evening. He has extensive pilot experience and did serve on the Commission. I ask for your consideration for his appointment to the Board. This goes along for the At-Large appointment.

Mr. Cumston moved to approve, Mr. Smith 2nd. Roll call: Ayes all, motion carried. Mr. Cumston moved to adopt, Mr. Smith 2nd. Roll call: Ayes all, motion carried. RESOLUTION 2015-13 IS ADOPTED

 

 

 

ORDINANCE 2015-54:

ORDINANCE DIRECTING THE SERVICE DIRECTOR TO AMEND THE MASTER TRAFFIC CONTROL PLAN BY INCORPORATING THE ODOT NON-WARRANTED SIGNAL REMOVAL AND CONVERTING SAME TO A 4-WAY STOP AT THE INTERSECTIONS OF LEADER AND SILVER STS., AND DECLARING AN EMERGENCY

          Mr. Thomas said this was in the Traffic Commission with a 6-0 approval. I’m going to ask to go 3 readings. This would be the 1st reading tonight. Mr. Daniels asked Administration if the car that struck the pole, did they have insurance, do we have insurance. Mr. Robbins said we have liability insurance; I can pull that report and check. Mr. Daniels said the cost savings seems to be the main reason for removing this signal. The people out there seem to want the light, it seems safer. That’s my thought. Mr. Robbins said there is a lack of replacement parts for these 20 year old lights. Mr. Shoup said there is a software and hardware issue. They go obsolete pretty quickly. The supporting poles over there are wood.  Hardware and all of the signals have to go back to a master controller; we have been through 5 phases that have not included un-warranted signals. Down the line, these un-warranted signals will not be compatible for the master controller. All signals have been financed by the large city funds and ODOT; it must meet the warrants with ODOT. They have to pass 14 warrants for compliance. Mr. Ratliff said I have had 3 calls on this since they changed it. That light would be warranted at other times, when you look at. We could be running into issues if the light is not there. Mr. Daniels said he understands the financial consideration. A red light is the safest device at a busy intersection, a stop sign, they can run through. I hope we don’t go through town and remove lights because of financial considerations. That’s all I got.

Mr. Thomas said we can give Council a traffic study via Irene.

ORDINANCE 2015-54 HAS HAD its 1ST READING

 

ORDINANCE 2015-55:

ORDINANCE AUTHORIZING AND DIRECTING THE SERVICE DIRECTOR AMEND THE MASTER TRAFFIC CONTROL MAP BY MAKING THE FIRST ALLEY SOUTH OF W. FAIRGROUND ST BETWEEN OAK ST AND N. PROSPECT ST ONE-WAY EAST

Mr. Thomas said this was in the Traffic Commission with a 6-0 approval. I’m going to ask to go 3 readings. ORDINANCE 2015-55 HAS HAD ITS 1ST READING

ORDINANCE 2015-53:

ORDINANCE AUTHORIZING AND DIRECTING THE SERVICE DIRECTOR TO ENTER INTO CONTRACT WITH FISHER EXCAVATING FOR THE SAWYER LUDWIG PARK, WEST SIDE COMMUNITY GARDEN, PROJECT 15-1P FOR THE CITY OF MARION, OHIO, APPROPRIATING NECESSARY FUNDS, AND DECLARING AN EMERGENCY

            Mr. Cumston said this came out of Finance with a 2-0 Approval, motion to suspend, Mr. Smith 2nd. Roll call: Ayes all, motion carried. Mr. Cumston moved to adopt, Mr. Smith 2nd.  Roll Call: Ayes all, motion carried. ORDINANCE 2015-53 IS ADOPTED

 

ORDINANCE 2015-58:

ORDINANCE AUTHORIZING AND DIRECTING THE SERVICE DIRECTOR TO ENTER INTO CONTRACT WITH SHELLY AND SANDS INC. FOR THE CITY WIDE RESURFACING, PROJECT 15-3R FOR THE CITY OF MARION, OHIO, APPROPRIATING NECESSARY FUNDS, AND DECLARING AN EMERGENCY

            Mr. Thomas noted that this was not in committee; this is for our city-wide resurfacing project. Mr. Thomas moved to suspend, Mr. Smith 2nd.  Mr. Ratliff asked about putting the millings behind Dollar General on N. Main. Mayor Schertzer said some of the millings will be retained by the City; we will use them in the alleys. Mr. Ratliff asked to please have that done in that alley.

Roll call for adoption: Ayes all, motion carried. ORDINANCE 2015-58 IS ADOPTED

ORDINANCE 2015-59:

ORDINANCE AUTHORIZING AND DIRECTING THE SERVICE DIRECTOR TO ENTER INTO CONTRACT WITH SHELLY AND SANDS INC. FOR THE MARK STREET RESURFACING, PROJECT 15-2R FOR THE CITY OF MARION, OHIO, APPROPRIATING NECESSARY FUNDS, AND DECLARING AN EMERGENCY

            Mr. Smith moved to suspend, Mr. Cumston 2nd. Roll call: Ayes all, motion carried. Mr. Smith moved to adopt, Mr. Cumston 2nd.

Mr. Crider asked about the startup date and from what point to what point will it be. Mr. Scott Bishop said we have 4 resurfacing projects throughout the year; Mark St will be in the fall. Aqua and Columbia Gas has to do some work over in that area first. The points will be Prospect to Jefferson, skipping Main and State St. Roll call: Ayes all, motion carried. ORDINANCE 2015-59 IS ADOPTED

 

ORDINANCE 2015-60:

ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH THE COUNTY OF MARION, OHIO AND THE MARION COUNTY SHERIFF'S DEPARTMENT FOR THE PROVISION OF DISPATCH SERVICES UPON CERTAIN ENUMERATED TERMS AND DECLARING AN EMERGENCY

          Mayor Schertzer spoke: This has been discussed in our community for decades. There has been intense discussion these past several years. A tentative agreement, this ordinance will allow us to enter into this agreement with the Sheriff. Combined dispatch with 911, we have gotten those things in the agreement. I would be happy to entertain any questions. Last week – 6/16, 17 and 18 I began to inform Council in small groups to bring an Ordinance forward with the tentative agreement. The final draft was passed out to you today. It did take into consideration some of the issues that some of you expressed. Dispatchers they did vote to affirmatively to move forward with this merger 8-2. 80% of them felt that the progress over the past 6 months, the dialogue with the group of 9; we kept you informed with the process. We have agreements to do dispatching with couple of township Fire Depts. We can finalize the tentative agreement, and get this combined dispatch in operation in Marion County. The Chief would like to share the process we have gone through.

          Chief Collins spoke: After months of intense investigations, the one common factor that has held true for this entire time, nobody would argue the fact that a combined dispatch is a good idea for the City of Marion. Eliminate call transfers, work under one roof, would be able to hear each other, better atmosphere. Highlights on this – gone through an 8 page agreement – City would pay the Sheriffs dept. 528,000 per year for dispatch services for Police and Fire – 4 year contract. All city employees will have the opportunity to be hired by the Sheriff under the current contract. They are all under the FOP. We were able to get over that hurdle. The City of Marion is about 976,000.00 – subtract the 520,000- that leaves 455,000. 48,000 have to pay for contracts for LEEDS, our software for CAD, RMS and service contracts with Motorola or Benders. City of Marion will have about a 408,000 savings. The MPD 65 – down to a low of 49 officers. We are back up to 48, we are trying to hire for some more. These savings would be about 4 officers; this would take us up to 52 or 53 officers. These would help with the stability of the PD and the safety of the City of Marion. Fire Dept save? 56 Fireman vs. 46 Police officers. We always tried to equal that out to provide safety to the City of Marion. 56 Fireman, they were budgeted this year about 300,000 more than the PD. It’s not a slight against the Fire Dept, but they are in a better position right now. This is a tentative agreement.

          Mr. Daniels asked about right now when I call 911, I’m going to reach the Sheriff’s office, the Sheriff is going to say, where is your location. Then they are going to transfer to the City. Yes or No. Chief said Yes and No. The majority of the calls in the city will come to the PD. If you’re on the border it could bounce on cell phones. There are a lot of variables on that issue. This would eliminate the transfer.

          Mr. Ratliff asked the final draft - page 2, Chief Collins said it’s a tentative draft. “Determine not necessary” was there a #3 taken out. Chief Collins said there was a #3 taken out. Something to do about notifying, I’d have to go back and look. There is no #3. Mr. Ratliff said you had said the city’s dispatchers had the opportunity to be hired. Chief said they will be hired, they have the opportunity themselves not to be hired. Ayers said on the latest draft 2015-60 Section 2 was taken out, the money was going to the Police line item. What we have before us does not coincide what you said. Mayor Schertzer said this year; we would not see much of a savings. 2016 we will. You were the one that voiced the concern about that. My intentions are to direct that money to the PD because of the issues the Chief brought up; but you as a legislative body have the right to amend that.  This Ord. gives the OK for the Mayor to move forward to eliminate the dept. and go forward with the merge. We sat down without outside influences and began to listen to others true concerns. We better understood the issues that were holding us up these many years. Three things to take into consideration for mergers: is there a savings- Yes; did we take the employees into consideration – Yes; Are we going to maintain and improve services – Yes.

          Chief Collins said we are also savings for the NextGen 911 system – 200,000, the Sheriff has already order I believe. What’s the urgency, I’m down 3 dispatchers, he’s down 3, I’m paying overtime, he’s having deputy’s sit at the desk. Get the groups together, start working together and learning and reduce overtime. That’s the urgency in our mind.

          Mr. Cumston said I think this magnifies how well the city and county get along. Nobody can foolishly waste money anymore. A final draft, how do we get this final draft, what’s the next step to get this onto full Council. What is the timeline? Mr. Thomas said if we go through 3 full readings, and there is an ER clause on it, we would be in the end of July with the 3rd reading. Whenever you sign it, it would go into effect.

Mayor Schertzer said I understand legislative prerogative, I ask you to suspend and pass tonight, so as the commissioners can move forward.  E911 money would be split between the City and County, - that is an issue that’s sitting out there. I don’t know if that issue would hold up with what’s happening right now, if you decided to go through 3 readings. The City should start receiving half of the E911 money in very short order. Timeline issues with the Fire Districts – they have been notified and are moving forwarding with legislative process. That is a timeline issue also. Overtime costs, the more they are going to pay out with 10 rather than 14. It’s your prerogative.

Mr. Thomas asked on page 5 under B – the equipment – is that calculated in this 520, or is it coming off. Chief said it’s included in the 520 and spread out over 5 years. Page 5 #6 – not 2014 - 2015. On page 4 under equipment – B last sentence – 5 year capital improvement plan – has that been done. Chief said that will be done at a later time, the Sheriff’s responsibility. Mr. Thomas said there is some concern where the savings is going go to. Section 2 is out. I see here that Section 2 is declaring an ER and why we are declaring an ER. Mr. Russell said yes. That content will not direct the savings; it just explains why it’s an ER.

Mrs. Gustin asked about the money – we should let the Fire Dept voice their opinions too on the amount of money.

Capt. Wade Ralph, MFD spoke: I was informed just yesterday. I had talks with the Chief today, just about the whole consolidation. I made phone calls to several council people today. We are at 55 right now. Our full staff is supposed to be at 65. Our #’s are little higher than the PD’s. Our new firefighters are starting at $13.00/hr. We have been trying to get this fixed. That’s the biggest deal we have. Our guys are running squads 16 times a day. We didn’t do layoffs, we did concessions. It’s much better than what it was.

Mr. Daniels said the anticipated savings 407,000. That’s a lot of money. Everyone has taken cuts and sacrifices; everyone wants to be made whole. Unless you sign the deal, you don’t have 407,000 to bicker about. I like these discussions. As the Mayor said, this is a budgetary decision that would probably come up the later part of 2015. How this money is distributed, I would love to have a discussion of where it should go. Emotions take over and we end up with a heated fight, and nobody has come together. It has taken a long time for the City and County to come together.  We are that close, and stay focused. Let’s just get the savings, and then have discussion of where the money should go.

Mr. Cumston moved to suspend, Mr. Daniels 2nd. Mr. Ratliff said this has been in discussion for decades, and spoke about for several months. The public didn’t know this was going on the agenda. Why does this have to be pushed tonight? He stated the timeline – we are still good for the start date of Sept. 1. This is a significant change. I feel a duty to our citizens to have them come and speak if they so choose. Mr. Thomas asked about a motion to suspend, is that debatable? Mr. Russell said no. I’ll make the motion to withdraw to answer the final question. To answer one final question so as there is no hard feelings on Council. Mr. Thomas said I’m trying to run this as we should – it’s not debatable.

Roll call for Suspension: YEAS: Mr. Cumston, Mr. Daniels; NAYS: Mr. Ratliff, Mr. Thomas, Mr. Smith, Mr. Crider, Mrs. Gustin.

Mr. Thomas stated that ORDINANCE 2015-60 HAS HAD ITS 1st

 READING.

 

Matters not on the Agenda:

          Mr. Ratliff asked about the airport commission from a Member of the Chamber, I voted an affirmative on that, just the record to reflect, I would vote no.  Also I commend the Parks Dept. – our Aquatic Ctr. Was vandalized last night, but it’s ready to open again today. My next door neighbor had an arson fire in her house last night, I want to ask the 2nd ward and citizens of Marion to keep their eyes open and ears open to take care of each other. My 4 year old was right next door, with someone breaking in next door.

          Mr. Daniels said about the airport commission – to take it from the Chamber of Commerce to change it to the Chamber of Commerce or business affiliate. Why – I don’t think you should have membership with a non-profit organization to be an appointee of a government position. I asked Audrey what was this in there. She said we need someone with a business mind and the business community. The city of Marion is a whole lot bigger than the Chamber of Commerce. I think the 8 member that voted yes, voted right.

          Mr. Russell said: asking executive session about pending litigation on a matter that we spoke about before.

          Mayor Schertzer said tomorrow @ 10:30 @ the Lobby of City Hall, the Marion  Land Bank sites will go up for auction, including the old WIC bldg.

        

COMMITTEE DATES:

 

Finance                       7/6       @ 6:30pm

Legislation Codes       7/6       @ 6:20 pm

Regional Planning       7/22     @ 7:00 pm County Bldg.

Streets & Sewers        7/6       @ 6:40 pm S&B Ballentine; S&B Main St. Alley

 

 

8:45 PM COUNCIL WENT INTO EXECUTIVE SESSION

 

          

            With no further business to come before Council, Mr. Thomas adjourned the meeting.

 

 

                                                                        ____________________________                                                                            Dave Edwards                                                                                                             President of Council

_________________________        

Clerk of Council