August 11, 2014 Summary

MARION CITY COUNCIL MEETING

City Hall – Council Chambers on August 11, 2014, 7:30 PM

 

ROLL CALL – 10 members answered – Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mr. Smith, Mr. Osborn, Mr. Crider, Mr. Daniels, Mrs. Gustin, Mr. Edwards.

 

PRAYER LED BY PASTOR TOM TONEY

 

PLEDGE OF ALLEGIANCE

 

Summary of Proceedings for July 28, 2014, Mr. Cumston moved, Mrs. Gustin 2nd. Roll call: Ayes All, motion carried. Summary is approved.

 

OLD BUSINESS:

 

ORDINANCE 2014-50:

 

ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF MARION, BY REZONING WESTERN PORTION OF OUTLOT 606, ALSO KNOWN AS 1065 MT. VERNON AVE FROM AN R-1A (SINGLE FAMILY DISTRICT, LOW DENSITY) TO A C-5 (GENERAL BUSINESS DISTRICT) (Applicant, Stephanie McDaniel)

 

            Mr. Smith noted that this came out of Zoning & Annexation with a 3-0 recommendation for approval, we are asking for a 2nd reading tonight as well as a Public Hearing on August 25, 2014. ORDINANCE 2014-50 HAS HAD ITS SECOND READING

 

NEW BUSINESS:

 

RESOLUTION 2014-18:

 

PICK–UP RESOLUTION - EXISTING PICK–UP PLAN RESTATED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARION OHIO

 

            Mr. Cumston stated that this came out of Finance with a 3-0 recommendation for approval, this is for the communication workers to ratify their contract; I move to suspend, Mr. Smith 2nd. Roll call: Ayes all, motion carried.

 

Mr. Cumston moved to adopt, Mr. Smith 2nd. Roll call: Ayes all, motion carried. RESOLUTION 2014-18 IS ADOPTED

 

ORDINANCE 2014-53:

 

ORDINANCE MAKING AN ADDITIONAL APPROPRIATION TO THE CENTRAL GARAGE FUND FOR THE YEAR ENDING DECEMBER 31, 2014

 

Mr. Cumston stated that this came out of Finance with a 3-0 recommendation for approval, this is for the Central Garage, to carry them to the end of the year; I move to suspend, Mr. Smith 2nd. Roll call: Ayes all, motion carried.

 

Mr. Cumston moved to adopt, Mr. Smith 2nd. Roll call: Ayes all, motion carried. ORDINANCE 2014-53 IS ADOPTED

 

ORDINANCE 2014-54:

 

ORDINANCE MAKING AN APPROPRIATION TO THE PARKS FUND FROM THE GENERAL FUND FROM DONATED MONIES FOR THE YEAR ENDING DECEMBER 31, 2014

 

Mr. Cumston stated that this came out of Finance with a 3-0 recommendation for approval, this is all State pricing; I move to suspend, Mr. Smith 2nd. Roll call: Ayes all, motion carried.

 

Mr. Cumston moved to adopt, Mr. Smith 2nd. Roll call: Ayes all, motion carried. ORDINANCE 2014-54 IS ADOPTED

 

ORDINANCE 2014-55:

 

ORDINANCE AUTHORIZING THE SERVICE DIRECTOR TO PREPARE SPECIFICATION AND ADVERTISE FOR BIDS FOR THE PURCHASE OF UP TO FOUR (4) REAR-LOADING REFUSE TRUCK BODIES FOR USE IN THE SANITATION DEPARTMENT AND DECLARING AN EMERGENCY

 

Mr. Cumston stated that this came out of Finance with NO recommendation; some of Council members got their questions answered this afternoon after visiting the garage; I move to suspend, Mr. Smith 2nd. Roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mr. Smith, Mr. Crider, Mrs. Gustin; NAYS: Mr. Osborn, Mr. Daniels.

 

Mr. Cumston moved to adopt, Mr. Smith 2nd.

 

Mr. Ratliff asked: with the language saying up to 4, do we know what we are buying? Mayor Schertzer said yes we do. It’s up to 4. Scott is here tonight if you have any questions, we also have Don Bores here, our main technician down there. Mr. Ratliff said its vague language.  Mayor Schertzer said all 4 are going bad at the same time, since they were bought at the same time. Mrs. Gustin said I went to the Auditor’s office and asked about the finances for this and well as going to the Garage. The auditor’s office satisfied me with the financing for these trucks, and the garage, I was very satisfied with that one, the 25 yard ones is the way to go. It was a very good meeting.

 

Mr. Osborn said I don’t feel we made good financial decisions on this. Put the cost of the packers into the rate base. When the need comes, we are paying for them as they come in. I said this for 3 years, as of yet, do I have the knowledge that we are putting money in the rate base. The need is there, I know it is. Mrs. Gustin said you need to explain to them about those monies. Mrs. Chaffin said everything in the sanitation fund is a rate base, whether it’s tires, new engine, staffing; all of that is part of rate base. Another part is the landfill post closure, their cost has been down. We are able to re-allocate that to the packers. When you talk about 4, we need to find what they come in at. It is in the rate base, and it is not I believe what you’re referencing, as a capital amount. Out of the rate .50 out of trash bill is set aside for capital improvements. It is happening that way, landfill has been down, it hasn’t been a drain on it. That we’ll have for ever probably. We like to think that we will be done 20-30 years. It’s not happening at this point. So we have been able to not put additional funds in the post closure, we were able to allocate those to the packers. Auditor Carr said she wanted to follow up. I want to extend to you, that you were in when interest rates were fantastic, we are not getting that. When we are getting our notes @ 1.5 % depending on when we get a price, I respect what you are saying; it’s going to take us a lot of years to save for these packers. We are not getting the interest off that money and setting aside. Mr. Osborn said any interest you save is far as not having to pay is money saved. It should be a restricted fund, I do know, the landfill costs if they go down, you give back to the residents, as my opinion. I feel strongly that those monies should be saved, and when it’s time to buy, you buy, you’ll have the cash available to do it.  Maybe earning a little bit of interest on it, I know the rates are terrible, but still not having to finance them as well. I’m just trying to make a point here.

 

Mr. Ratliff asked when we closed the landfill, I remember there being a $1.00 increase for that purpose, is that the money we are talking about. Mrs. Chaffin said yes there was a $1.00. Mayor Schertzer said it is for closure costs, not to actual close it. Mrs. Chaffin said it came from the sanitation fund, which would take away the operations from capital equipment in the sanitation fund, because you having to pay that directly to the landfill post closure. Mr. Ratliff said that’s not the money we are using. Mrs. Chaffin said no. Mr. Osborn said in section 943 of our Codified Ordinances, gives that to the Service Director, you have to look hard at that rate. Mayor Schertzer said they have looked at the rate with the Deputy Auditor as we embarked on that process of attempting to buy 4 new packers. You are right, we will continue to do that, the issue of the last committee meeting, was direct hall that has sparked at lot of interest with the administration. I asked Dir. Shoup to look at those possibilities. Mr. Crider asked what were we paying for repairs on the packers last year. Mayor Schertzer said we did not bring that information with us today. We do a double day on Monday’s, 3 of the 4 packers were down that day. We need to move on this. Mr. Daniels said I don’t oppose about buying the trucks, I oppose the working with the wrong company. 13,000 trash a year is close to a 100 to 130 thousand dollars – that buys a truck. We need to change. Mr. Cumston said we went through the 80’s where we didn’t buy anything in Capital. I remember we had to find the money to put the wells in. Our rates are down, sanitation, I’m proud of those rates. If we look at the capital equipment, that the first thing we cut out when times are tough. Mr. Thomas said I would be in favor of buying the trucks. I don’t disagree with what Josh is saying. We had a very good meeting today with Don and Scott. My Opinion is the 25 yard and let’s start to talk about changing the vendor. Why did your administration didn’t set this up and raise the sanitation rates to cover the capital expenditures, you didn’t do it. Mr. Osborn said we did have the portion of the rate towards capital cost. We used to pay 40/45 ton at Sims, the lost the permit, we bid out the transfer station, we got a great bid back then. That was a savings of 250,000/year. Penny a gallon to pump it out of the landfill. Saving of thousands of dollars a year. There was a 7 year replacement, 3 men truck to 2 men trucks. 2004 the equipment was replaced with rear loaders, and stay with 2 men trucks. We didn’t have to finance them; we had the money set aside for them. Mr. Thomas said if your issue right not is the administration and the service director, to raise the rates to cover the capital expenditures, I not sure you did that while you were in there. Mr. Osborn said I’m not picking on the administration; I just want the money in the rate base to cover for the capital equipment.

 

Mr. Daniels said no laying blame to any administration. It’s doing it for a living. Direct haul is my opinion going through my experience. The City is the biggest contract for their transfer station. Sit down with the Commissioners and make a decision.

 

Mayor Schertzer said all good points. I’ve asked Director Shoup to look at direct haul, as part of this analysis, a conversation with the Commissioners, and we take over the station up there, I do believe the lease agreement is up in 2015. We do have some time on this. We need to be redirected back to the packers. In 2004 we did finance them through SunTrust. If we can’t afford to buy 4 new ones, we’ll ask for 2. We will look at everything, I appreciate the conversation.

 

Mr. Daniels said a transfer station and packers has everything to talk about. If they don’t get our 13,000/ton a year, they close up and go back to Wyandot County. We are at the best bargaining position. That puts the reins back to us. If we buy the wrong packer truck now, and find that we can’t direct hall, then we have to deal with a transfer station. What you do tonight, you have that option, that’s why they are connected.

 

Mrs. Gustin said the direct haul, we need to talk to our own sanitation people, and they are not great proponents to that. See what’s best for them and our citizens. They are great of what they do. Getting new trucks is accommodating our citizens.

 

Mr. Sulu Kelley asked about the body and shell, is it going to be decided before the purchase. Mrs. Chaffin said yes.

 

Roll call for adoption: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mr. Smith, Mr. Crider, Mrs. Gustin; NAYS: Mr. Osborn, Mr. Daniels.  ORDINANCE 2014-55 IS ADOPTED

 

ORDINANCE 2014-56:

 

ORDINANCE AMENDING ORDINANCE 1969-29, COMMONLY KNOWN AS THE YARGER REPORT BY CREATING TWO (2) POSITIONS WITHIN THE DEPARTMENT OF PUBLIC SAFETY, SPECIFICALLY AN INFORMATION TECHNOLOGY (“IT”) SPECIALIST 1 & 2  POSITIONS, ESTABLISHING SALARY AND BENEFITS FOR SAID POSITIONS AND DECLARING AN EMERGENCY

 

Mr. Cumston stated that this came out of Municipal Service with a 3-0 recommendation for approval, administration has a couple of things to correct; Mr. Osborn asked what are the items for change. Mr. Robbins said we are going to work on the job descriptions. We need to separate the two, break up the two. In the body of the Ordinance, you have the safety departments; in the job description you have City departments. Mr. Robbins said it’s going to fall under the Safety Directors office concerning the sensitivity of the positions. That’s one of the things we are working on. It will come under City Hall.

 

Mr. Cumston stated that we like to have its’ first reading tonight. ORDINANCE 2014-56 HAS HAD ITS FIRST READING

 

ORDINANCE 2014-57:

 

ORDINANCE AUTHORIZING THE MAYOR FOR THE CITY OF MARION, OHIO TO COMPLETE ALL ACTS NECESSARY TO ENTER INTO AND COMPLETE THE SALE OF CERTAIN REAL PROPERTY LOCATED WITHIN THE MARION AIRPORT INDUSTRIAL PARK TO PAGMARION LLC OR ITS DESIGNATED AFFILIATED ENTITY AND DECLARING AN EMERGENCY

 

            Law Director Russell spoke: 3 months ago we brought forward the first sale to ReConserve of Ohio. They are moving forward. It’s exciting that we speak about this today about another one looking to buy at the Industrial Park. Waive rule 56 and act on this tonight. Approximately 8 acres, they have not come out and shared who they are at this point. It should be necessary to enter into Executive Session. This 8 acre request is going to pay more per acre than what ReConserve did. If we are going to talk about details we should go into Ex. Session.

 

            Mr. Thomas moved to go into Ex. Session, Mr. Ratliff 2nd. Roll call: ayes all, motion carried.

 

            City Council goes into Executive Session.

 

            City Council Reconvened @ 8:25 PM

 

            Mr. Thomas moved to waive Rule 56, Mr. Cumston 2nd. Roll call: Ayes all, motion carried. Rule 56 is waived.

 

            Mr. Cumston moved to suspend, Mr. Thomas 2nd. Roll call: Ayes all, motion carried.

 

Mr. Cumston moved to adopt, Mr. Thomas 2nd. Roll call: Ayes all, motion carried. ORDINANCE 2014-57 IS ADOPTED

 

Matters not on the Agenda:

 

N/A

 

Committee Dates:

 

Finance                                   8/19     @ 6:30 Regular Business

 

Legislation Codes                   8/19     @ 6:40 Liquor Permit

 

Regional Planning                   8/27     @ 7:00 County Bldg.

 

   

 

            With no further business to come before Council, Mr. Edwards adjourned the meeting.

 

                                                                        ____________________________                                                                            Dave Edwards                                                                                                             President of Council

 

 

 

_________________________        

 

Clerk of Council