May 27, 2014 Summary

MARION CITY COUNCIL MEETING

City Hall – Council Chambers on May 27, 2014, 7:30 PM

 

ROLL CALL – 8 members answered -  Mr. Cumston, Mr. Ratliff, Mrs. Blevins, Mr. Smith, Mr. Crider, Mr. Daniels, Mrs. Gustin, Mr. Edwards; Mr. Ratliff moved to excuse Mr. Smith and Mr. Osborn, Mr. Cumston 2nd. By a voice voce all members voted to excuse both Misters Smith and Osborn.

 

THE LORD’S PRAYER

 

PLEDGE OF ALLEGIANCE

 

Summary of Proceedings for May 12, 2014, Mr. Cumston moved, Mr. Thomas 2nd. Roll call: Ayes All, motion carried. Summary is approved.

 

Major Jon Shaffer presenting Justice Assistance Grant for the Police Dept.

 

            The Police Dept. is in the process of applying for a Bureau Assistance Jag Grant for 2014. This is part of the process to bring before City Council. It’s a small grant, 10,272,00. We have to split it with the County with 65% coming to the City and 35% going to the County. Major McDonald has applied for these in the past, for equipment, this year we are going to use it for proactive for OVI details for next year. No Resolution is needed; we just need the minutes of this meeting.  Mrs. Gustin asked if any of the money will be used for the Reserve Unit. Major Shaffer said none. Mr. Ratliff asked how many years have we used this? Major Shaffer said I’m not positive, in 2010 we purchased some laptops using this; it is a continuing thing.

 

Jeff Marsh from MAT to speak on the Transit Advisory Board

 

We are informing you of a Board we recently formed for Marion Area Transit – the Transit Advisory Board. So far we have met twice quarterly, to get organized and get our feet on the ground. Provide you with solutions with unmet needs for the transportation and the community. This Rule system will have an advisory board. To make recommendations in the community, assist us in fundraising, marketing and education and awareness of the system. Objective is to provide accessible and affordable transportation safely, effectively and professionally. They will act as an advocate for transit individuals. They will meet on a quarterly basis. No member will be compensated, all volunteer. 2-3 year staggering, when terms expire, will have a smooth transition of new members. The list of individuals who have attended these meetings are attached. There are 17 active persons who have agreed to serve. I want to point out a couple of facts. Our ridership for 2013 was nearly 190,000 trips, 16,000 per month; 750 per day. 42% qualify as elderly and disabled riders. 2012 data - 33 roll systems in Ohio – Marion ranked #1 in those 33 systems. Maintaining a staff about 20. Right now it’s 1.25 for the elderly and disabled. Mr. Cumston said if the fairs would be 4.00 actual costs, how would that affect our ridership. Mr. Marsh said it would probably drop dramatically.

 

OLD  BUSINESS:

 

RESOLUTION 2014-13 (For Fire):

 

PICK–UP RESOLUTION -EXISTING PICK–UP PLAN - RESTATED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARION OHIO, AND DECLARING AN EMERGENCY

 

            Mr. Cumston stated that this came out of Finance with a 3-0 recommendation for approval, motion to suspend, Mr. Thomas 2nd. Roll call: Ayes all, motion carried.

 

            Mr. Cumston moved to adopt, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried. RESOLUTION 2014-13 IS ADOPTED

 

RESOLUTION 2014-14 (For Police):

 

            PICK–UP RESOLUTION -EXISTING PICK–UP PLAN - RESTATED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARION OHIO, AND DECLARING AN EMERGENCY

 

Mr. Cumston stated that this came out of Finance with a 3-0 recommendation for approval, motion to suspend, Mr. Thomas 2nd. Roll call: Ayes all, motion carried.

 

            Mr. Cumston moved to adopt, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried. RESOLUTION 2014-14 IS ADOPTED

 

ORDINANCE 2014-25:

 

ORDINANCE TO ESTABLISH A COMMUNITY DEVELOPMENT PROGRAM THROUGH THE STATE OF OHIO’S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG PROGRAM) AND TO AUTHORIZE THE MAYOR TO APPLY FOR COMMUNITY DEVELOPMENT ALLOCATION FUNDS AND ADMINISTER THE GRANT, AND DECLARING AN EMERGENCY

 

            Mr. Ratliff stated that this came out of Committee with a 3-0 recommendation to pass onto Council, the 3 projects that came out of the committee is 35,000 for Sawyer Ludwig Park; 7,000 for the Senior Ctr. Door; and 38,000 for the replacement of sidewalks on State Street which are virtually gravel at this point.

 

            PUBLIC HEARING IS NOW OPEN AT 7:35 PM

 

            Mrs. Cummings said the Block Grant needs to be submitted by June 20, so if you pass this tonight, that would be very helpful. Mr. Crider said that Evelyn had prepared the bus pass option. A lot of interests of community groups have stepped up for this. I think they did a very nice job to show how many people would be affected for the bus pass. If there is a swap out for the door, and so forth.  I think there should be a little bit more of development time for next year. I just wanted to bring that up.

 

            Mr. Daniels stated the gravel drive – who came up with the estimate? Mrs. Cummins said Dan Stewart submitted it to me. Mr. Lively gave Dan some basic information. Mr. Daniels said 22,000 in labor – they can do that. It’s a long way from 24,000. Engineer Lively said he believes there was some head wall in there. Mr. Cumston said we still have to Spec and Bid, that money will roll back in there. Mrs. Cummings said if you pick a budget, we can change it.

 

Mr. Thomas said this project is an on-going thing over at Sawyer Ludwig Park – it gives us access from Bellefontaine Ave. A couple of other organizations have bought into this project. 12,000 spent 2-3 years ago, this is a continued effort. Mr. Daniels said he not against the parking lot, it’s the cost. He spoke about the culvert, 25.00 retention blocks that’s made out of old concrete to use as retention walls to finish that bridge. It doesn’t look like quality work to me. I would assume you take the money you save from the parking lot and correct that. Mr. Crider said we didn’t have a cap or how north on State St. how far that would go. Mrs. Cummings said 31,000 would go to Center St to the first alley, on both sides of the street. Mr. Crider said that curbing is in bad condition. Mrs. Cummings said with that budget I think we have 38,000. We have a little bit of lee-way on State St to make it work on Sawyer Ludwig Park. Mr. Ratliff said this being the 9th year for City Grants – the money has gone down and down. Some of our parks in the City have put into those parks from different Grants. We have much better grants than what we had a decade ago.

 

Mayor Schertzer said this Council has taken a different approach on how to use this money. This money does come from the Government. I like that we take this money and we do it in parks. Rebuild small tracks of infrastructure, sidewalks that are in dire need of repair. There are all kinds of little things that we have to check with Evelyn. Certain % in census tracks; it’s always a tough decision. An issue like bus passes, that’s something that should come higher on the priority list next year. It’s not a bad project, it’s the first time out of the box. We’ll have a quicker start on this next year.

 

PUBLIC HEARING IS NOW CLOSED: 7:59 P.M.

 

Mr. Ratliff moved to suspend, Mr. Cumston 2nd. Roll call: Ayes all, motion carried.

 

Mr. Ratliff move to adopt, Mr. Cumston 2nd.

 

Mr. Daniels said there is no time to amend to fix the culvert that is there, or any other dialogue; I suspect it’s going to pass. Mrs. Gustin said there is time frame. Mrs. Cummings said you can go one more reading. Mrs. Gustin said can you wiggle the money around. Mrs. Cummings said the maximum on the sidewalk is 39,000 – now It looks like 31,000.00. Mr. Daniels said if the parking lot for 24,000 probably won’t stand up, that’s going to lowered, money to be saved, money to be added from this 31 for the sidewalk project; let’s say that leaves us 10-12,000.00. Those blocks for the retention walls are not designed for a bridge. Is it too far off to correct that? Mr. Lengieza said you are right; we were pushed to get it done before the weather got bad. The question would be to keep the projects the same, in the description of the grant that this is another part of the project, if there is money left over, it would go to the culvert. If the sidewalk bids come in lower, you can switch 10% of 5000. It can pass that way it is right now. Mr. Ratliff said that this is a step process of making that park nice. This is a step in the right direction. I think that totally falls in line up to now.

 

Roll call for adoption: Ayes all, motion carried. ORDINANCE 2014-25 IS ADOPTED

 

NEW BUSINESS:

 

ORDINANCE 2014-30:

 

ORDINANCE APPROVING THE PARTICIPATION TO PURCHASE ONE (1) BUS FOR MARION AREA TRANSIT THROUGH THE OHIO COOPERATIVE PURCHASING PROGRAM

 

            Mr. Cumston stated that this came out Finance with a 3-0 recommendation for approval, motion to suspend, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried.

 

            Mr. Cumston moved to adopt, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried. ORDINANCE 2014-30 IS ADOPTED

 

ORDINANCE 2014-31:

 

ORDINANCE AUTHORIZING ADMINISTRATION TO PARTICIPATE IN THE COST IN-KIND ALLOCATION PLAN AND ACCEPT THE UPDATED 2014 BUDGET FOR THE MARION AREA TRANSIT SYSTEM, MARION OHIO, AND DECLARING AN EMERGENCY

 

            Mr. Cumston stated that this came out Finance with a 3-0 recommendation for approval, this is one of the recommendations from the Advisory Committee; motion to suspend, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried.

 

            Mr. Cumston moved to adopt, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried. ORDINANCE 2014-31 IS ADOPTED

 

ORDINANCE 2014-32:

 

ORDINANCE AMENDING ORDINANCE 2000-130 REGARDING SECTION 137.14 OF THE MARION CITY CODE “RESERVE UNIT”; AND DECLARING AN EMERGENCY

 

Mr. Daniels stated that this came out Legislation Codes with a 3-0 recommendation for approval; I’ll make a motion to suspend, Mrs. Blevins 2nd.

 

Mr. Ratliff questioned about the ER Clause at the end of this – it says “provided it received the affirmative vote of all Council”. I think that should be 2/3. Clerk corrected it.  Roll Call for suspension: Ayes all, motion carried.

 

            Mrs. Blevins moved to adopt, Mr. Cumston 2nd. Roll Call: Ayes all, motion carried. ORDINANCE 2014-32 IS ADOPTED

 

ORDINANCE 2014-33:

 

ORDINANCE TO VACATE TWO (2) 16.5’ WIDE EAST/WEST ALLEYS SECTIONS LOCATED BETWEEN PEARL STREET AND SOUTH PROSPECT STREET, (SECTIONS LOCATED BETWEEN LOTS 290, 291, 119 AND 143) PURSUANT TO ORC 723.041 RETAINING PERMANENT EASEMENT RIGHTS (Applicant, Emanuel Lutheran Church)

 

            Mr. Crider stated that this came out of Streets & Sewers with a 2-0 recommendation for approval, we are asking for the 1st reading tonight, and will have a public hearing on June 23, 2014. ORDINANCE 2014-33 HAS HAD ITS 1ST READING

 

ORDINANCE 2014-34:

 

ORDINANCE AUTHORIZING THE SERVICE DIRECTOR TO DISPOSE OF ONE JET TRUCK AND A RETIRED ATOMIC ABSORPTION UNIT UTILIZED BY THE WWTP DEPARTMENT AND GRANTING AUTHORIZATION TO SELL SAID VEHICLE AND EQUIPMENT ON THE OPEN MARKET, UPON SUCH TERMS AND AT SUCH PRICES AS ARE DEEMED MOST ADVANTAGEOUS TO THE CITY OF MARION AND DECLARING AN EMERGENCY

 

            Mr. Crider stated that this came out of Streets & Sewers with a 2-0 recommendation for approval; I’d like to suspend, Mr. Cumston 2nd. Roll Call: Ayes all, motion carried.

 

            Mr. Blevins moved to adopt, Mr. Crider 2nd.

 

Mrs. Gustin asked Mr. Shoup where will the money go back into. Mr. Shoup said it will be put back into the waste water department.

 

Roll Call for adoption: Ayes all, motion carried. ORDINANCE 2014-34 IS ADOPTED

 

ORDINANCE 2014-35:

 

ORDINANCE AUTHORIZING THE SAFETY DIRECTOR TO ENTER INTO AN UPDATED REPLACEMENT CONTRACT WITH THE COUNTY COMMISSIONERS, REQUESTED BY THE OHIO PUBLIC DEFENDER'S OFFICE, TO PROVIDE FOR REIMBURSEMENT FROM THE STATE OF OHIO FOR ATTORNEYS APPOINTED FOR INDIGENT PERSONS CHARGED IN THE MARION MUNICIPAL COURT

 

            Mr. Cumston stated that this came out Finance with a 3-0 recommendation for approval; motion to suspend, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried.

 

            Mr. Cumston moved to adopt, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried. ORDINANCE 2014-35 IS ADOPTED

 

ORDINANCE 2014-36:

 

ORDINANCE MAKING AN ADDITIONAL APPROPRIATION IN THE BARKS ROAD TIF FUND FOR THE YEAR ENDING DECEMBER 31, 2014

 

Mr. Cumston stated that this came out Finance with a 3-0 recommendation for approval; motion to suspend, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried.

 

            Mr. Cumston moved to adopt, Mr. Thomas 2nd.

 

Mayor Schertzer wanted to let everyone know that the County has been in touch with us about the bridge, it doesn’t look like it will get done this year, and it’s anticipated for next year. We are going to hold off on paving. We are going to build that paving into next year. Mr. Ratliff asked about going ahead with this part though. Mayor Schertzer said yes, this just gives us a center line; this will help with the developments and any future developments. There is more than ample money to pay for this study. Mr. Lengieza said this was a TIF fund that was set up for that development and future widening of Barks Rd. You can spend money on the Engineering and not do the project – it can wait 3-4 years. The thing with the bridge, it may be 15 or possible 16.

 

Roll Call for adoption: Ayes all, motion carried. ORDINANCE 2014-36 IS ADOPTED

 

Items Not on the Agenda:  

 

            Mr. Shoup noted that the salt purchase price from ODOT for the summer fill contract was $70.85. We can start purchasing salt in July. The winter fill contract will be in process on June 2, the results will be mid-late June; to purchase an additional 2000 ton. On the 2000 we can go 10% above or below that figure. I was happy to that. If you are a public agency – that is your number.

 

            Mr. Merritt Lance, 564 Mt. Vernon Ave. spoke of the bad road on the boulevard.

 

            Mayor Schertzer spoke of the Resurfacing programs we have each year. He also spoke of the Permissive Auto Tax. Mrs. Gustin asked whether or not his area will be first on the agenda of getting his street done. Engineer Lively said it doesn’t matter; the contractor will come in and stage their equipment and mill all at the same time. They will pave in sections. Mr. Ratliff asked how much it would cost us to do the street correctly. Mayor Schertzer said I don’t know if there are any estimates out there. Eng. Lively said we don’t know what we want out there. The current width is 20’ wide, 1 lane, 2 lanes, 1 lane with a bike path. We need to get the community involved in this. Mayor Schertzer said we can now use the large city fund to pave the road. ODOT does not like for us to accumulate the monies. If we can get the public input in the next few years, maybe we can make it in chunks. I don’t know if we’d have enough money to do it all. This is the earliest paving job that I have done since I’ve been in office. We have never been called “a large paving project”. This year we are a large project. They want to come in and get it done.

 

            Mr. Lengieza spoke years ago the City applied for State money to completely rebuild the Boulevard, the condition was to put in 12’ lanes. It would have been a raceway.  The one lane with the marking really has slowed down the traffic. Some other idea might be better. Mrs. Gustin said if council took the hit with increasing the tax of $5.00. Mayor Schertzer said $5.00 – it would go to resurfacing. I don’t think it would go to rebuild. Eng. Lively said can only be used for surface streets, median to large. It won’t solve the problem. Our normal budget of 750,000/year for a resurfacing project, that’s about ¼ of what we ought to be spending. To generate another 140,000.00/year, will help, but not solve it. Mr. Daniels asked about running on 2 lanes rather than 1. Mr. Lively said it would help. Mr. Lance said we don’t want a raceway out there. Mr. Daniels said putting the traffic all on one lane ruins the asphalt. The volume of traffic on one lane, we end up with a two lane scenario. We are trapped with finances and timing, how does the councilmen win.

 

            Mrs. Debra Lance said we are not talking about the whole Blvd. only Bexley to Mt. Vernon Ave. That’s where it’s the worst right now. They are running down the parking lane, trying to avoid the bad road. We’d like to see the Police come out. The lines helped, the project will be held off 2-3 month; can we get some orange barrels. He’s out there mowing and they come very close to him. Mr. Crider said new developers are looking at narrowing the roads, look at Loire Valley. We should be able to put something over there until the road gets paved. Mr. Lance said the project is going to be June – September, I didn’t know of the priorities of the streets.

 

     

 

Committee Dates:

 

Finance                                  6/2       @ 6:30

 

Airport, Lands                       6/9       @ 7:00

 

Regional Planning                 5/28     @ 7:00 County Building

 

Streets & Sewers                   5/28     @ 5:30 – Special Mtg. Ord. 2014-37

 

        

 

            With no further business to come before Council, President Edwards adjourned the meeting.

 

 

 

                                                                        ____________________________                                                                            Dave Edwards                                                                                                             President of Council

 

_________________________        

 

Clerk of Council