May 13, 2013 Summary

MARION CITY COUNCIL MEETING


City Hall – Council Chambers on May 13, 2013, 7:30 PM

ROLL CALL – 8 members answered – Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Edwards.
Mr. Ratliff moved to excuse Mr. Cumston and Mr. Schaber; Mr. Thomas 2nd. Roll Call: Ayes all, motion carried –Misters Cumston and Schaber are excused.

PRAYER LED BY PASTOR DOUG FORD

PLEDGE OF ALLEGIANCE

Summary of Proceedings for April 22, 2013, Mr. Thomas moved, Mrs. Blevins 2nd. Roll call: Ayes all, motion carried. Summary is approved.

NEW BUSINESS:

Mayor Schertzer spoke and introduced Resolution 2013-12 for the re-appointments of Mr. Thomas Clark and Douglas Holbrook to the Airport Commission. I ask Council to consider this Resolution.
Mr. Ratliff asked to add 2013-22 and 2013-18 to tonight’s agenda, Mr. Thomas 2nd, Mrs. Blevins 3rd.
Mr. Daniels asked to add 2013-23 and 2013-24, Mr. Thomas 2nd, Mrs. Blevins 3rd.
Ordinances 2013-22, 2013-18 and 2013-23 and 2013-24 will be added to tonight’s agenda.

ORDINANCE 2013-21:
ORDINANCE AUTHORIZING THE SERVICE DIRECTOR TO PREPARE SPECIFICATIONS AND ADVERTISE FOR BIDS FOR THE PURCHASE OF ONE (1) RECYCLING TRUCK FOR USE AT THE SANITATION DEPARTMENT, AND DECLARING AN EMERGENCY
Mr. Daniels spoke: This came out of Finance with a 2-0 recommendation for approval, I move to suspend, Mr. Osborn 2nd, Roll call: Ayes all, motion carried. Mrs. Gustin asked when will that truck be available. Mr. Shoup said he anticipates delivery in the 4th quarter.
Mr. Daniels moved to adopt, Mr. Osborn 2nd, Roll call: Ayes all, motion carried. ORDINANCE 2013-21 IS ADOPTED

ORDINANCE 2012-22
ORDINANCE AUTHORIZING THE SERVICE DIRECTOR TO
APPLY FOR FAA FY 2013 GRANT FUNDS, ADVERTISE FOR BIDS AND ENTER INTO CONTRACT FOR CONSTRUCTION ON FAA GRANT AIP 3-39-0050-2113 AT THE MARION MUNICIPAL AIRPORT
Mr. Ratliff spoke: This came out of committee with a 3-0 recommendation; I make the motion to suspend, Mr. Smith 2nd. Roll call: Ayes all, motion carried.
Mr. Ratliff moved to adopt, Mr. Smith 2nd. Roll call: Ayes all, motion carried. ORDINANCE 2013-22 IS ADOPTED

ORDINANCE 2012-18
ORDINANCE TO ESTABLISH A COMMUNITY DEVELOPMENT PROGRAM THROUGH THE STATE OF OHIO’S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG PROGRAM AND TO AUTHORIZE THE MAYOR TO APPLY FOR COMMUNITY DEVELOPMENT ALLOCATION FUNDS AND ADMINISTER THE GRANT, AND DECLARING AN EMERGENCY
Mr. Ratliff said this came out of Jobs & Economic Development with a 2-0 recommendation to send onto Council, we will have the 1st reading tonight, and have a public hearing on May 28, 2013. ORDINANCE 2012-18 HAS HAD ITS 1ST READING

ORDINANCE 2013-23
ORDINANCE AUTHORIZING THE SERVICE DIRECTOR TO COMPLETE THE NECESSARY REQUEST FOR PROPOSAL PROCESS AND ENTER INTO CONTRACT FOR THE PURCHASE OF SOFTWARE AND HARDWARE FOR A DISPATCHING AND SCHEDULING PRODUCT TO BE USED BY THE MARION AREA TRANSIT (MAT) SYSTEM, ADVANCING THE NECESSARY FUNDS AND DECLARING AN EMERGENCY
Mr. Daniels stated that this came out Finance with a 2-0 recommendation; I make a motion to suspend the rule.
Mr. Daniels said we have been approved for 68,000 from ODOT. I’d like to have this said contingent upon written confirmation received from ODOT for full reimbursement from ODOT/ARRA funding confirmed by ODOT. Mr. Daniels said what Dale is asking for is not unreasonable but I’ll take Mr. Shoup’s confidence of ODOT saying that they will reimburse us, if you can get that in writing. Mr. Osborn said with that confidence, why not put the language in it. Mr. Shoup said we had a committee review, we advertised for dispatching facilities. We had two applications. All of this must be submitted via the General Fund, and then get reimbursed by ODOT. In conclusion, we are going to have to bid all these things out. With all the hardware, we have to front the money from the General Fund. It’s not going to happen if we don’t bid it out and pay for it. We are going to put a tablet in each bus, a GPS in each bus, instead of a clip board. Take the tablet and download it in ½ second at the end of the day. This system will be a lot more efficient for tracking. We are the largest rural bus system in the State. 750 trips per day; 193,000/year. With this maybe we can expand our service; we are trying to upgrade our transit system. Maryanne said we are going to pay for everything. There were a dozen people in the room that heard this. This is Maryanne move; we have come in compliance with ODOT, period. We have zero complaints. Mr. Ratliff said I don’t see how adding language would help our cause; it has to transpire before we get it. Wait 2 weeks, get the letter from ODOT and then pass it at the next meeting. Mrs. Gustin said we cannot wait. We need to act on it tonight. Mr. Edwards asked about Section 3, it not that what you mean Councilmen Osborn. Mr. Osborn said he doesn’t think so. Mr. Russell said it doesn’t. The administration must be approved tonight, if not acted upon it will be lost. In Section 2 insert “contingent upon written confirmation received from ODOT for full reimbursement from ODOT/ARRA funding confirmed by ODOT”. Mr. Osborn said I just don’t want to get stuck with 57,000.00 a couple of months from now, just get it in writing, that’s all I’m asking. Mr. Daniels said asked Mr. Marsh if there is any extra monies in your line items. Mr. Marsh said there are no extra monies in any of our line items. This is more of a capital expense. We might want to put that down as ARRA funds. Auditor Carr said for some reason if that doesn’t happen, we will be on the hook for about 28,500.00; Operation funding for that level.
Mr. Daniels moved to withdraw the motion to suspend. Mr. Osborn moved to amend Section 2 with the language Mr. Russell stated. Mr. Ratliff 2nd. Roll call: YEAS: Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mr. Smith, Mr. Osborn, Mrs. Gustin; NAYS: Mr. Daniels.
Mr. Thomas moved to suspend, Mrs. Gustin 2nd. Roll Call: Ayes all, motion carried.
Mr. Thomas moved to adopt, Mrs. Gustin 2nd. Roll call: YEAS: Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mr. Smith, Mr. Osborn, Mrs. Gustin; NAYS: Mr. Daniels. ORDINANCE 2013-23 IS ADOPTED


ORDINANCE 2013-24
ORDINANCE AUTHORIZING THE CITY AUDITOR TO PAY A BILL FROM THE ENGINEERING DEPT. PURSUANT TO SECTION 5705.41(D)(1) OF THE OHIO REVISED CODE, AND DECLARING AN EMERGENCY
Mr. Daniels stated that this came out of Finance with a 2-0 recommendation for approval, motion to suspend, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried.
Mr. Daniels moved to adopt, Mr. Osborn 2nd. Roll Call: Ayes all, motion carried. ORDINANCE 2013-24 IS ADOPTED

RESOLUTION 2013-12
RESOLUTION CONFIRMING THE RE-APPOINTMENT, BY THE MAYOR, OF INDIVIDUALS AS MEMBERS OF THE AIRPORT COMMISSION, AND DECLARING AN EMERGENCY
Mayor Schertzer stated it would be Brian Clark and Doug Holbrook appointed to the Airport Commission. Mr. Ratliff moved to suspend, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried.
Mr. Ratliff moved to adopt, Mr. Thomas 2nd. Roll Call: Ayes all, motion carried. RESOLUTION 2013-12 IS ADOPTED

Matters not on the Agenda
Mr. Daniels said that he spoke with Chief Zwolle. An ambulance carrier is going out of business as of June 30. The Bellefontaine fire station is the closest to Green Camp if we had staffing levels that would accommodate them. Tax levy, Green Camp is 4 miles away; no lights, no RR. I would choose Marion City. Whether or a resident of the City of Marion, we have the best rates in the county. It could create revenue that would help open that station. We handle 4600 calls a year. It’s a start in place. I think there is some room there to play around with.
Mayor Schertzer said we will continue to explore this possibility with the Township Trustees of Green Camp. We’ll take a look at it. Mr. Daniels said thank you.
Mr. Dan DeVille from First Energy spoke: about stronger storms, causing tree limbs to bring down lines. Please notify Ohio Edison ASAP. The company has made available an APP for the Smartphone. Also we have an energy conservation kit available. OhioEngerykit.com – need your account #.

COMMITTEES

Finance 5/21 @ 6:30
Regional Planning 5/22 @ 7:00 County Bldg.
Traffic Commission 5/21 @ 6:45
Streets & Sewers 5/21 @ 6:15

With no further business to come before council, Mr. Edwards adjourned the meeting.


____________________________ Dave Edwards President of Council

_________________________
Clerk of Council