January 2, 2012 Special Meeting Summary

MARION CITY COUNCIL SPECIAL MEETING


City Hall – Council Chambers on January 2, 2012, 7:30 PM

ROLL CALL – 10 members answered – Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber, and Mr. Edwards.

PRAYER LED BY PASTOR DOUG FORD

PLEDGE OF ALLEGIANCE

Organizational Matters

1. Electing a Clerk of Council for the years 2012 and 2013. Mr. Cumston-Irene Fulton, Mr. Ratliff–Irene Fulton, Mr. Thomas-Irene Fulton, Mrs. Crowe-Irene Fulton; Mr. Smith-Irene Fulton; Mr. Osborn – Irene Fulton; Mr. Daniels-Irene Fulton; Mrs. Gustin-Irene Fulton; Mr. Schaber-Irene Fulton; Mr. Edwards stated that Irene Fulton is appointed Clerk of Council 2012-2013.

2. Electing a President Pro Tempore for the years 2012 and 2013. Mr. Cumston – Mike Thomas; Mr. Ratliff – Mr. Thomas – Mike Thomas; Mr. Thomas; Mrs. Crowe – Mike Thomas; Mr. Smith – Mike Thomas; Mr. Osborn – Mr. Thomas; Mr. Daniels – Mike Thomas; Mr. Schaber – Mike Thomas; Mr. Edwards stated that Mike Thomas is President Pro Tempore for 2012-2013.

3. Electing a Clerk Pro Tempore of Council for the years 2012 and 2013. Mr. Cumston-Linda Strzelecki, Mr. Ratliff Linda Strzelecki; Mr. Thomas-Linda Strzelecki, Mrs. Crowe-Linda Strzelecki; Mr. Smith-Linda Strzelecki; Mr. Osborn –Linda Strzelecki; Mr. Daniels-Linda Strzelecki; Mr. Schaber – Linda Strzelecki. Mr. Edwards stated that Linda Strzelecki is appointed pro tempore for years 2012-2013.

New Business:

ORDINANCE 2012-01
ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF MARION, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2011
Mr. Cumston noted that this came out of Finance with a 3-0 recommendation for approval. Motion to suspend, Mr. Smith seconding. Roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None.
Mr. Cumston moved to adopt, Mr. Smith seconding.
Mr. Osborn spoke: Page 5 of the budget, Statutory Accounts. Line 54.17 – Annual Examination Fee – in 2011 – those numbers were 68,000, only budgeting 37,000 – is there an answer to that.
Auditor Carr states that the State of Ohio allows us to disperse those fees across different funds; Enterprise Funds and all of them are dispersed out. Mr. Osborn asked if that is the same with the Treasurer Fees. Auditor Carr said she believes so, yes.
Mr. Osborn inquired on page 14 – OWDA Loan interest for 2012 is estimated at 54,000 and 2001 we paid 37,000 for interest. Usually interest goes down, and the principal right below it goes up. Why did the interest drop so much. Auditor Carr said she would be happy to look into that, I don’t have the information right now.
Mr. Osborn asked about the Solid Waste Fees – will there be an increase on that? Director Jay Shoup said there was a rate adjustment mid-last year. That catches us up for the full year. I have that percentage in my office, I’d be glad to give it to you tomorrow. Recycling Fee in 2011 – 8,100 and in 2012 you are budgeting 21,000. Mr. Shoup said that number should decline because mid-last year we increased the revenues we received revenues from recycling from $60/ton to $70/ton. That’s a place holder for 2012 and as we go through the year, that number will decline to levels as we did this year. Last year we ended up in the hole 117,000 and the end of 2011 we had 148,000 to the good, through various reasons.
Mr. Daniels inquired about the transfer station – more money this year for the tipping station? Mr. Shoup said the tipping fee is just what goes over the scales that are separated out. 48.40/ton and midyear we reduced it to 45.40/ton.
Mr. Osborn said that line has a 100,000 increase in it – it looks backwards to me. Mr. Shoup said he will look into it.
Roll call for adoption: YEAS: Mr. Cumston, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin; NAYS: Mr. Ratliff, Mr. Schaber. BUDGET ORDINANCE 2012-011 IS ADOPTED

ORDINANCE 2012-02:
ORDINANCE DISSOLVING THE MARION RECREATION DEPARTMENT AND TRANSFERRING THE POWER AND DUTIES OF SAID RECREATION COMMISSION TO THE MARION BOARD OF PARK COMMISSIONERS; ESTABLISHING A PARKS AND RECREATION ADVISORY COUNCIL WITHIN MARION CITY CODE CHAPTER 157; AND DECLARING AN EMERGENCY.
Mr. Cumston noted that this came out of Municipal Services with a 3-0 recommendation for approval, motion to suspend, Mr. Smith seconding. Roll Call: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None
Mr. Cumston moved to adopt, Mrs. Crowe seconding. Mr. Cumston said that doing this will save the GF well over 100,000.00 this year.
Sulu Kelley, 200 Barnhart St. wanted to know why there is an emergency on this, it doesn’t fit the peace and safety that the ORC calls for.
Mr. Ratliff said that it is a safety issue for the community because of creating a rec center for your youth.
Roll Call for adoption: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None. ORDINANCE 2012-02 IS ADOPTED


ORDINANCE 2012-03:
ORDINANCE CREATING THE AQUATICS CENTER DEPARTMENT AND THE NECESSARY CODIFIED CHAPTERS AND SECTIONS, TO WIT: CHAPTER 148 AQUATICS CENTER DEPARTMENT AND DECLARING AN EMERGENCY
Mr. Cumston noted that this came out of Municipal Services with a 3-0 recommendation for approval, motion to suspend, Mrs. Crowe seconding. Roll Call: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None
Mr. Cumston moved to adopt, Mrs. Crowe seconding.
Mr. Sulu Kelley spoke on the ER clause again – it’s not needed.
Mr. Ratliff said we need to pay bills for the center, that is why we need it.
Roll Call for adoption: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None. ORDINANCE 2012-03 IS ADOPTED

ORDINANCE 2012-04:
ORDINANCE AMENDING ORDINANCE 1969-29, COMMONLY KNOWN AS THE YARGER REPORT BY CREATING A POSTION WITHIN THE AQUATICS CENTER DEPARTMENT, SPECIFICALLY AN AQUATICS CENTER DIRECTOR POSITION, ESTABLISHING SALARY AND BENEFITS FOR SAID POSITION AND DECLARING AN EMERGENCY
Mr. Cumston noted that this came out of Municipal Services with a 3-0 recommendation for approval, motion to suspend, Mr. Smith seconding. Roll Call: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None
Mr. Cumston moved to adopt, Mrs. Crowe seconding.
Mr. Ratliff said he has some reservation doing this, but keeping Jeannie Brewer as the Director is good. We need to evaluate this at the end of the season. Mr. Daniels said the natural question will come when the pool is closed, and Jeannie will be working elsewhere.
Mayor Schertzer said it will be other duties, especially in this first year, the construction stage will pay an important part in this. She does a lot of duties in the Rec department. She teaches a lot of classes.
Mr. Ratliff said this is not a GF position. We are saving a lot of money not putting this into the GF. It’s in different funds – it’s in an Aquatics Center Fund.
Dave Troutman, 1024 Bexley – who does this person report to.
Mayor Schertzer said the Aquatics Dept will report to the Safety Director.
Mr. Sulu Kelley spoke on the ER Clause again – it’s not needed.
Mr. Osborn stated that an emergency is needed because we are saving the GF over 100,000.00 this year.
Roll Call for adoption: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Crowe, Mr. Smith, Mr. Osborn, Mr. Daniels, Mrs. Gustin, Mr. Schaber; NAYS: None. ORDINANCE 2012-04 IS ADOPTED

COMMITTEE ASSIGNMENTS – there were no comments or questions

With no further business to come before council, President Edwards adjourned the meeting.


______________________________ Dave Edwards President of Council

_________________________
Clerk of Council