July 11, 2011 Summary

MARION CITY COUNCIL MEETING


City Hall – Council Chambers on July 11, 2011, 7:30 PM

ROLL CALL – 9 members answered – Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber, Mr. Edwards.

THE LORD’S PRAYER LED BY PASTOR TOM TONEY

PLEDGE OF ALLEGIANCE

Summary of Proceedings for Special Meeting June 23, 2011 and Council Meeting of June 27, 2011. Mr. Cumston moved to approve, Mr. Ratliff seconding. The roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None. Both Summary of Proceedings are approved.

Old Business:

RESOLUTION 2011-17:
RESOLUTION APPROVING AND ADOPTING THE BUDGET OF THE CITY OF MARION, OHIO FOR THE YEAR 2012, AND DECLARING AN EMERGENCY

Mr. Cumston noted that this came out of Finance with a 3-0 recommendation for approval; we had numerous calls on this. We will make a motion to send this over to County but with an amendment making it 2011 numbers. Use the 2011 budget as the template.
Mr. Russell suggested not to amend it. Then Council can work with the Mayor on the numbers, this just sends this across the street.
Mr. Russell said I’ll take Law Director’s recommendation and remove the amendment. Will make a motion to suspend, to send onto the County; and send our portion back to the Mayor and have him work on it. Mrs. Blevins seconding.
Mr. Ratliff why would we not send it across the street with the same numbers. Mr. Cumston said just because changing the numbers would take a long time with the Auditor’s man hours.
Mayor Schertzer said that this is not the budget that will be presented to Council to vote on in January 2012. We are going to take it back and do the things that you are asking.
Mr. Cumston said with that large of a number, everyone is concerned. People are uncomfortable.
Dr. Gilsdorf asked how were you to come up with the budget that’s 3.5 million more than project.
Mayor Schertzer said this is just the preliminary budget. Have we ever sent a balanced budget over the County at this time?
Mr. Cumston said no. The people are putting in numbers of what they feel they need. Everything they want, staffing levels, capital equipment, etc. and then they got pared back from there. It’s a long way to cut.
Mayor Schertzer said some had capital items in the budget, they were taken out, and also bringing up your staffing levels back to 40 hours a week. We will have to start talking with the bargaining units concerning furlough.
Dr. Gilsdorf asked what the Auditor’s projection is.
Auditor Carr said 29.5 for projections, modified them – revenues at 16.5 right now.
Dr. Gilsdorf said in the past there was a slight deficit; this is a big deficit, looking at the state, federal situation, and revenue projections, everyone in administration needs a dose of reality, the same as the taxpayers has. I can’t see sending something across the street, as a Christmas list, we need to be realistic.
Mr. Ratliff said the deficit budget has been passed, seems that the carryover is shrinking. We always had money in the past to pay bills, this year we don’t. We don’t have the carryover as we did in the past.
Mr. Cumston said we don’t want to cast any dispersion on this; we need to get this across the street.
Mr. Thomas said this is a preliminary thing we do every year. What we send over there, we have to balance the budget by the end of the year. If you take the concessions last year and apply to this budget, ½ - 650,000 saved. We still have to go back to talk to the bargaining units, as we did last year. We have to balance budget, it doesn’t make any difference what we send over there.
Dr. Gilsdorf said in 2010 we spend 1.2 million more than what we took in revenue. In 2009 the carryover was 2 million. It can be done, yes. It’s got to stop somewhere and sometime.
Mr. Thomas said Dr. Gilsdorf said you are right, we understand this. We have to balance the budget; we are allowed to use the carryover to balance the budget.
Dr. Gilsdorf said it’s called deficit spending. Mr. Thomas said if we have 2 million dollars, what do you want to do with it? You can spend it on this, it’s not deficit spending.
Dave Troutman, Bexley Ave – am very concerned about the budget and creditability issues. We have a plan for a 3.5 million pool, and a budget of 29,000.00. Mr. Ratliff said there was a correction on that.
Auditor Carr said that we went ahead and added that – 3 million and some – I don’t have the numbers with me. We have made the correction.
Roll call for suspension: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins; NAYS: Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber.
Mr. Russell asked Council to reconsider; this task is simply to indicate the Marion County Budget Commission for the need of inside millage. Mr. Ratliff said I would feel comfortable with amending it with the changed numbers. Auditor Carr said I have no problem amending this, using the 2011 numbers.
Dr. Gilsdorf said I have a paper here that the Auditor worked on a week ago. This came in 2012 reduced budget @ 16.6 million, revenue was 16.1 million. I would be comfortable with those numbers. Mr. Cumston said this is very necessary. This is to apply for the inside millage, it’s a small portion of the general fund.
Dr. Gilsdorf said if we are doing this to justify the inside millage is there any difference in the numbers between 16.6 and 3.5 million. They both justify a need for the inside millage. Mrs. Carr said yes. Let’s be more realistic and go with something at least that has a historical basis that gets us within 500,000 of our number, rather than 3.5 million.
Mr. Edwards asked for clarification of reconsidering from Mr. Russell.
Mr. Cumston said I want to comply with the state statue and get this done.
Dr. Gilsdorf said if we will be willing to send these numbers across the street (holding up the sheet Auditor Carr gave him).
Mr. Thomas called point of order.
Mr. Russell said this particular item has been completed; we’ll go onto item 2. To keep the matter before council, - the best course of action, let’s go to item 2, item 1 has had its first reading, we can go back to item 1. Right now it has its second reading.

ORDINANCE 2011-49:
ORDINANCE TO ESTABLISH A COMMUNITY DEVELOPMENT PROGRAM THROUGH THE STATE OF OHIO’S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SMALL CITIES’ PROGRAM AND TO AUTHORIZE THE MAYOR TO APPLY FOR THE NEIGHBORHOOD REVITALIZATION FUNDS AND ADMINISTER THE GRANTS, AND DECLARING AN EMERGENCY, as amended

Mr. Ratliff said this came out of Committee with a 3-0 recommendation for approval; we had an amendment made in the last meeting. Additional projects were looked at – pairing Heritage Hall with Marca – that was not a possibility. This needs to be passed, I’ll make a motion to suspend, Mr. Thomas seconding. Roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None
Mr. Ratliff moved to adopt, Mr. Thomas seconding. Roll call: : YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None. ORDINANCE 2011-49 IS ADOPTED

ORDINANCE 2011-55:
ORDINANCE DESIGNATING DEPOSTIORITES OF PUBLIC MONEYS OF THE CITY OF MARION, AND DECLARING AN EMERGENCY

Mr. Cumston said this came out of Finance with a 3-0 recommendation for approval. Motion to suspend, Mrs. Blevins seconding. Roll Call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None
Mr. Cumston moved to adopt, Mrs. Blevins seconding. Roll Call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None. ORDINANCE 2011-55 IS ADOPTED

ORDINANCE 2011-56
ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF MARION, BY REZONING THE PROPERTY LOCATED AT 583 WEST FAIRGROUND STREET FROM A R-1C TO A R-2 (Applicant Josh Daniels)
Mr. Thomas said this came out of Zoning & Annexation with a 3-0 recommendation for approval. We will have the 2nd reading tonight and a public hearing on July 25, 2011.

New Business:

ORDINANCE 2011-57
ORDINANCE MAKING ADDITIONAL APPROPRIATIONS IN GENERAL FUND FOR THE ENGINEERING DEPARTMENT FOR THE YEAR ENDING DECEMBER 31, 2011
Mr. Cumston said this came out of Finance with a 3-0 recommendation for approval. Motion to suspend, Mrs. Blevins seconding. Roll Call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None
Mr. Cumston moved to adopt, Mrs. Blevins seconding. Roll Call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None ORDINANCE 2011-57 IS ADOPTED

President Edwards inquired to Mr. Russell about Resolution 2011-17.
Mr. Russell suggested not using 2011-17, but to use it as a format, and send it across to the County stating that we need millage for 2012, by using 2011-18 acted upon tonight. Very same format as 2011-17, actual in Section 1 correctly reference the year 2012 and Dr. Gilsdorf recommended a document to attach to it as an “exhibit” as a tax budget. That would probably be the best option.
Dr. Gilsdorf asked Mr. Russell to reiterate his statement. Mr. Russell said to authorize the Auditor’s to send across the street City of Marion’s Tax Budget for 2012 – the format would be the same as format 2011-17, correcting Section 1 in the date, and adding to Section 2 to reference the Auditor’s document by using those numbers the need for the City of Marion for the year 2012 for the appropriate millage allocation. It would be motion to put before Council 2011-18, second, authorization, waive rule 56, suspension, and then adoption, if that is desire of Council.
Mr. Cumston moved to add 2011-18, Dr. Gilsdorf seconding, Mr. Hines third. The roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None.
Mr. Cumston moved to waive Rule 56, Dr. Gilsdorf seconding. The roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None.
Mr. Cumston moved to suspend, Dr. Gilsdorf seconding. The roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None.
Mr. Cumston moved to adopt, Dr. Gilsdorf seconding. The roll call: YEAS: Mr. Cumston, Mr. Ratliff, Mr. Thomas, Mrs. Blevins, Mrs. Masters, Dr. Gilsdorf, Mr. Hines, Mr. Schaber; NAYS: None. RESOLUTION 2011-18 IS ADOPTED

MATTERS NOT ON THE AGENDA

Dr. Gilsdorf asked if the contracts have been signed yet. Mr. Russell said just today, I sent back to Brandstetter mark-ups. Project Manager will be Brandstetter Carroll. Completion Date, I can’t tell you.
Dr. Gilsdorf asked about Spencer & Homer. Mr. Terry Lively stated that he signed the contracts today.
Dr. Gilsdorf asked about the ODOT Marion Transit situation – why no payment since January? Has that been resolved?
Mayor Schertzer said I just found this out on July 5. Touched base with Representative Jeff McClain and met with the Director of the Rural Transit Dept. on Friday morning. She was not aware of this either. She put in a request to have the funds restored to us. There has been an audit and some capitalized issues. There may be a week to 10 days wait.
Dr. Gilsdorf said we may have to shut down the system on August 1, if we don’t get the money. Is the problem with ODOT?
Mayor Schertzer said she was the only one that can stop funds coming, I don’t know what happened. Everything needs to get squared away.
Dr. Gilsdorf said neither one knew it wasn’t sent, or received, correct. Mayor Schertzer said she would make the request to have the funds restored that Friday afternoon.
Mr. Ratliff asked if the money comes monthly. Auditor Carr said it usually comes monthly. We had never received a letter from ODOT with any concerns, or telling us they would stop funding.
Mr. Ratliff said if we didn’t get a check in Feb – through July, and nobody knew seems alarming to me. Auditor Carr said she understands, we really did not know there was a problem. Transit didn’t come and say we never got our money. When you start reviewing it that is when it was found. Transit is not a general fund department. Mr. Ratliff asked do we know why where the breakdown was. Auditor Carr said we don’t know, both Mr. Shoup and Mr. Marsh are on vacation right now. Nothing has been said that anything was needed.
Mr. Thomas asked what the length of the grant is. Auditor Carr said it is renewed every year. Mr. Thomas said we didn’t get notice of any non-payment. There is a state portion in it. Mr. Hines asked how much the grant was. Auditor Carr said 1 mill, 16 with the City 10% match. 560,000.00.
Mr. Ron Scheiderer, TV 22 has been looking at this for approx. 2 weeks. We are not hearing any answers.
Mayor Schertzer said we are working on this.
Mr. Scheiderer spoke on the budget – going back to the 2011 numbers. Mr. Thomas said we take this seriously concerning the budget. Mr. Cumston said this is the process that government does its best.
Mr. Lengieza spoke about the block program being a year behind. This year’s fiscal money there has been delays to the state and the municipalities. Mrs. Cummins said they also go into a fiscal shutdown in July.
Mr. Charlie Blevins, 220 Blain Ave. he wanted to let City Council know of the back-up sewage in his basement. This has been going on in the neighborhoods for over 50 years. Nothing has every gotten accomplished. He mentioned about the City installing check values in each of the homes. This is a serious health issue.
Mrs. Blevins said she will be calling the water department tomorrow. Mr. Terry Lively spoke on the check values.
Dr. Gilsdorf asked about Blaine Ave – when will it be finished. Mr. Lively said it will be soon. Weather permitting within a couple of weeks. The underground work is complete.
Mr. Charlie Blevins said I don’t think this will be fixed unless we put the check values in.
Mr. Mike McBride, 825 Marlow Circle, the city ask for any penalties. Mayor Schertzer said the intentions are to be reimbursed. Mr. McBride said we have some serious challenges ahead.

COMMITTEE DATES

Finance Tuesday 7/19 @ 6:30
Jobs & Economic Devel. 8/16 @ 7:00 (1) 2010 Budget Review for Cando
(2) 2011 2nd qtr. Review for Cando
(3) Marion’s Economic Development


With no further business to come before council, President Edwards adjourned the meeting.


______________________________ Dave Edwards President of Council

_________________________
Clerk of Council